Organize & Manage Parent Teacher Conferences with Virto Calendar
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15 years of trust in project management
Complete Control Over Your Parent Teacher Conferences
A centralized solution for all your conference planning needs, ensuring smooth coordination and execution of parent teacher meetings throughout the academic year.
Effortless conference scheduling
Unified meeting management
Combine conference calendars for all teachers and classes to streamline planning and track appointments across multiple grades or departments.
Integrate school events & activities
Merge your conference calendar with school-wide calendars to stay informed about holidays, breaks, and important dates that might impact your scheduling.
Enhanced communication and organization
Conference agenda and notes
Allow teachers to create agendas for each meeting and take notes during the conference, ensuring all important points are covered and documented.
Real-time availability updates
Automatically update available time slots as they are booked, preventing double-bookings and ensuring efficient use of teachers’ time.
Seamless integration & accessibility
Wide-ranging calendar integration
Sync seamlessly with popular calendars like Google Calendar, Outlook, Microsoft 365, Exchange, and iCloud, ensuring parents and teachers can manage their schedules efficiently.
Always-available online access
Empower parents and teachers to manage conference bookings, view schedules, and access information from any device, anytime.
Key benefits
Seamless conference scheduling
Simplify the complex task of coordinating parent teacher conferences with our intuitive scheduling system. Faculty members can effortlessly create and manage conference schedules and book available slots that suit their needs. Say goodbye to the headache of aligning multiple schedules and hello to streamlined, efficient parent teacher meetings.
Integrated parent teacher calendar management
Never miss a beat with our comprehensive calendar integration. Sync your parent teacher conference schedule seamlessly with Google, Outlook, Microsoft 365, Exchange, and iCloud calendars. Faculty can view and manage all appointments in one place, reducing conflicts and ensuring everyone stays on the same page throughout the conference period.
Automated attendance tracking
Easily manage all conference participants with our intuitive system. Add or remove teachers, parents, and entire classes with just a few clicks. Our smart grouping feature allows you to organize conferences by grade level, subject area, or any custom category, streamlining the scheduling process for even the largest schools.
Recurring meeting scheduler
Save time and ensure consistency with our recurring meeting scheduler. Set up regular check-ins, quarterly conferences, or any periodic parent teacher meetings with ease. This feature allows schools to maintain a steady rhythm of communication throughout the academic year, promoting ongoing collaboration between educators and families.
Convenient online booking & 24/7 access
Access your parent teacher conference schedules anytime, anywhere with our always-available online platform. Faculty can manage appointments, update availability, and review meeting notes from any device with internet access. This flexibility allows for last-minute changes and ensures that everyone has the most up-to-date information at their fingertips.
Printable schedule generator
Cater to all preferences with our printable schedule generator. While our system is fully digital, we understand that some teachers and parents may prefer physical copies. Generate beautifully formatted, easy-to-read schedules that can be printed and distributed, ensuring that everyone has access to their conference timetables, regardless of their technological comfort level.
VirtoSoftware School Event Calendar
Boost parent teacher scheduling today
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Integrations
Comprehensive support, security, and integration
Support
Get your questions answered by our global support team of VirtoSoftware product experts, available 24/7/365.
Security
We build our solutions with you in mind to give you control and visibility over access, data, and security.
Integrations
Connect to the M365 tools and internet calendars your teams use the most so that everyone works seamlessly in one place.
Relevant blog posts
Related use cases
Talk to our team
Need clarity on our app’s suitability for you? Set up a quick call with us or chat via Microsoft Teams chat to explore its potential for your needs.
