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Team and Project Calendar

Maximize project visibility and coordination across teams with Virto Calendar, streamlining workflow and simplifying stakeholder communication.

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Available at:
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Illustrative Thursday: a sprint review at 10:00 in Teams and a board meeting at 13:00 in room 1.

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Interactive Demo

Launch Interactive Demo

360° Visibility on All Your Projects

An online team calendar designed to help teams work together smoothly and plan carefully. The screens show a product team's two projects, company dates and time off on a demo calendar in our own tenant.

Coordinate team schedules

Integrated calendars

Use company-wide calendars in a unified workspace to keep teams updated and improve deadline management.

Easy access information

Use project calendars to provide easy access to vital information, helping team members meet goals.

Virto Calendar App, Month view of the Product team (demo) calendar for three weeks from 26 October to 15 November 2026: Project Atlas in blue (Atlas · design sprint, Atlas · build, Atlas · stakeholder demo), Project Beacon in orange (Beacon · data migration, Beacon · client review, Beacon · UAT with Northwind), team time off in teal (Time off · Priya, Conference · Aiko (DevSummit), Time off · Marco), company dates in purple (Q4 planning deadline, All-hands) and US holidays in grey
Both projects, the company's dates and the team's time off in one calendar, each from its own list.

Plan projects more accurately

Personal and shared scheduling

Combine personal and shared calendars for management of work and external responsibilities.

Unified project views

Merge different project calendars from various sources to track multiple project timelines in one centralized location.

Virto Calendar App, Year Quarter view of the Product team (demo) calendar for the fourth quarter of 2026: one column per month with both projects' phases and milestones, company dates and time off, from Oct, 5 Atlas · discovery and Oct, 7 Beacon · kickoff through Nov, 23 Beacon · go-live to Dec, 1 Atlas · beta release, Dec, 15 Atlas · launch and Dec, 24 Office closed · year end
Two project timelines through the quarter, with the company's closures and the team's time off beside them.

Create stakeholder visibility

Comprehensive integration

Merge personal, corporate, and external stakeholder calendars into a single view for streamlined tracking.

Interactive sharing

Share your calendar with external clients and contractors, reducing the need for constant communication.

Virto Calendar App, Edit calendar for Product team (demo), General tab: four SharePoint data sources, Company dates in purple, Project Atlas in blue, Project Beacon in orange and Team time off in teal, each with its site address and the options Read only, Show in calendar and Show
The team calendar's sources: one list for company dates, one per project and one for time off.

The right tool for each part of team planning

Real-life scenario
Best fit
Why it works
Team meetings, project milestones and leave in one view

Meetings live in the team's group calendar, milestones in a SharePoint list and leave in an HR list.

Virto Calendar App M365

All three sources are overlaid in one calendar with their own colours, so the team sees a busy week before it commits to a deadline.

Planner tasks next to fixed dates

Work is planned in Microsoft Planner, while reviews and client dates sit in the group calendar.

Virto Calendar App M365

Planner tasks are drawn on the same timeline as the group calendar, so the preparation can be read against the date it is for.

Moving work through its stages
Virto Kanban Board App

A Kanban board shows each task's stage, owner and subtasks, and its charts track completion and remaining work over time.

Budgets, status reporting and portfolio roll-ups
A portfolio or project management system

Virto apps show when work is due and where it stands. Budgets, financials and portfolio reporting stay in the system that owns them.

Virto Calendar App

Power up your team's productivity with Virto Calendar

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Related use cases

Discover our range of use cases to take your planning and coordination to another level

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Employee Vacation Tracker

Virto Calendar App shows approved leave next to the public holidays of every country your team works in — who is away, and which offices are closed.

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Agile Project Management

Agile Project Management

Harness agile workflows with Virto Kanban to prioritize backlogs, manage sprints with precision, and track progress through customizable dashboards.

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Assignment Calendar

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Get a clear view of your academic workload with Virto Calendar. Track assignment deadlines, plan study sessions, and balance coursework across subjects.

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Class Scheduling

Class Scheduling

Say goodbye to scheduling conflicts, missed classes, and administrative headaches. With Virto Calendar, focus on what matters most: delivering quality education.

Learn more about Class Scheduling